Dialogue with the Regulator

Effective conversation instead of letters without response

Often a project stalls because a letter from the office lies on a desk without a response for 38 days. We know this from experience. In October 2023, we helped a production company from Pomerania unblock a permit for hall expansion that had been waiting for a signature for 7 months. We don't write complaints that only sharpen the conflict. Instead, we go to a meeting and ask what specifically is missing in the documentation so that the official can issue a decision without fear of an error.

Officials are people who have their own procedures and rigid deadlines. Our role is to prepare technical and legal arguments in a way that does not raise doubts for controllers. Our team includes a person who for 8 years managed a department in public administration. Thanks to this, we know what the document flow looks like from the inside and where bottlenecks usually occur. We shorten the waiting time for a decision by an average of 34%.

How we act on your behalf

• We analyze the last 3 negative decisions or calls to supplement deficiencies to find the real reason for the block.
• We prepare a substantive response within 6 business days of receiving the complete data set.
• We organize meetings with decision-makers in city and marshal offices in Gdańsk and the region.
• We monitor the status of the case every Tuesday so you don't have to call the secretariat yourself.

During one of the interventions in March 2024, we noticed an error in the interpretation of local environmental regulations that was blocking an investment worth 420 thousand zlotys. Clarifying this one issue took us 2 visits to the city hall. Instead of waiting another quarter for a move from the administration, our client received consent in 18 days from the moment Kapituła Strategiczna took over the case.

We speak plainly: we are not the cheapest on the market, but we save your time and protect against penalties for delays in project implementation. If we see that your application has errors that cannot be defended, we will tell you so at the first meeting. We build bridges, not walls, so officials take our letters seriously. This approach allowed us to close 14 difficult administrative cases in the first quarter of this year alone.

Sometimes processes in the office require patience, but we make sure no one forgets about your application. We maintain regular contact with the inspectors leading the case, taking care that every doubt is clarified on the spot. Our presence in the dialogue with the administrator takes the burden of bureaucratic newspeak off your shoulders and allows you to focus on running your business. We look for a compromise that is law-abiding and profitable for your company.

Heads-up: It's best to report to us as soon as you receive the first call to supplement deficiencies – then it's easiest to give the case the right course.